Overview

Babylon School District issues 1:1 devices for use as part of their educational curriculum. It is the Babylon School District’s belief that these devices will help teachers develop the skills they need to become digitally literate and help their students become career ready with 21^st century skills. These 21^st century skills include:

• Critical and creative thinking
• Problem solving skills
• Information and computer skills
• Interpersonal and self-direction skills
• Collaboration and communication in a global business world
• Experience in an online learning community

Devices will allow students to direct their own learning and have a greater reliance on active learning strategies, which will allow students to be able to transfer knowledge across academic disciplines. The increased access to this technology will enhance instruction and provide more enrichment opportunities during the school day for students to further their academic accomplishments.

Once students receive the device, it will stay with them until a refresh cycle, they leave the district, or they graduate.

Please Remember: During the school year devices should not be left unsupervised within public areas.

Receiving Your Device

Devices are distributed at to new students on their first day of school. Those students who fall within a refresh cycle, will have their devices distributed to them as they are prepared.

When returning the current device, students must return all accessories that were provided at the time of distribution. If all accessories are not returned, the student is responsible to pay the replacement fee for that accessory. The replacement fees are outlined on the Babylon website under the Technology Department.

Privileges and Consequences

Student’s use of the device is a privilege not a right. The Babylon School District has purchased these devices for the sole and express purpose of increasing the digital literacy and 21^st century skills of their students for instruction, learning and educational use. Listed below are the standard student privileges.

Standard Privileges:

• School (K-12) and home use (3-12)
• Web Browsers: Microsoft Edge
• Microsoft Office 365
• Microsoft OneDrive
• Microsoft Teams
• Pre-Installed Software Applications
• Pre-Installed Microsoft Store Apps

Removal of Device from Student Use:

The Babylon School District reserves the right to request a student return their device to the technology department at any point within the school year, if they deem it necessary, or if the student has violated the terms of use of the device as set forth in this agreement.

Taking Care of Your Device

Devices that are broken or fail to work properly should be taken to the IT Support Room at the HS (207a) or have your teacher submit a helpdesk ticket for the ES/GS. The sooner we are aware of an issue, the sooner we can help resolve it.

General Precautions:

• No food or drink should be next to your device at any time, in school or at home.
• Cords, cables, and removable storage devices must be inserted carefully into the device as to not damage either end (plug or port).
• Students must carry their device with the screen covered (not in tablet mode).
• To conserve battery life during the school day, students should put their device in sleep mode while not in use, and turn the device off at the end of the school day for transit from school to home.
• Devices must remain free of any writing, drawings, stickers, labels, etc that are not the property of the Babylon School District.
• Devices must never be left in an unlocked car or any unsecured area in school or outside of school.
• Devices must never be stored in an area that receives direct sunlight, an area that is excessively heated, or an area which exposes the device to excessive cold. Exposure to these conditions could damage the device.
• Students are responsible for charging their device for each school day. Device battery life will vary depending on use but can generally be charged at night and last the entire school day.
• Students may not intentionally cause damage to their machines by popping off keys to keyboards, being unnecessarily rough with their device, etc.
• Students may not remove protective cases on the devices.

Carrying Devices:

The sleeve or bag provided with the device will have sufficient padding to protect the device from normal wear and provide a suitable means for carrying the computer within the school and to and from home. The guidelines below should be followed in order to protect the device from damage.

• Devices must be within the protective case, or the keyboard closed when carried.
• Some carrying cases (purchased outside of the school provided bag) allow for additional objects to be placed within it (such as folders, workbooks, and textbooks), but these must be kept to a minimum to avoid placing too much pressure and weight on the device screen. The device must be covered (not in tablet mode) and facing in (against the padded lining) of the bag to protect it from damage.
• It is recommended that tablets be TURNED OFF before placing them in the bag for transportation home. When within school they can be closed to place the device into Stand By mode to transport it to another location.

Screen Care:

The devices screens can be damaged if they are subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure to the screen from carrying them within a bag filled with other objects.

• Do not lean on the top of the device when it is open or closed.
• Do not place anything near the device that if knocked into could put any pressure on the device screen.
• Do not place anything in the carrying bag that might put pressure on the case/keyboard, which covers the screen.
• Do not place anything in-between the screen and the cover/keyboard such as a pen, pencil, thumb-drive, etc. before closing it.
• Clean the screen with a soft, dry cloth or with an anti-static cloth. DO NOT clean your screen with an alcohol-based solvent as it will damage the screen.

Using Your Device at School

Devices are intended for use at school each day of the school year as teachers will prepare coursework based on the availability of technology within the classroom. In addition to teacher expectations for appropriate use of the device for coursework, the school may utilize this system for messages, announcements, calendars, and schedules. During the school day it is the student’s responsibility to have their device ready for use when they enter a class that will utilize it for that day’s lesson; classes should not be expected to wait for students to load their device.

Devices Undergoing Repair:

A device under repair due to excessive damage or a violation of this agreement is not an excuse for incomplete classroom assignments.

Charging Your Device’s Battery

Devices should be brought to school each day in a fully charged state. The students can charge their device at school during the school day as long as it does not create an unsafe situation, with wires that can be tripped on by teachers or students, and potentially damage the device.

Account Image, Screensavers and Backgrounds

Students can choose an account image for Office 365, although it does not have to be an image of themselves. All images should be appropriate for an educational environment. 

Students may change Screensavers and backgrounds in an appropriate manner.

Sound:

Sound should be always muted or low as to not interfere with the educational process in other classrooms.

Printing:

Students will be able to print material from the device in a designated area determined by each building; however, this privilege will be removed for:

• Excessive printing without retrieval.
• Printing material that is not for instructional purposes.
• Printing material that is inappropriate.

Although student can add a printer for home use to their device, school printers will be added by the IT department only.

Managing Your Files, Saving Your Work & Electronic Communication

The Babylon School District reserves the right to control or monitor usage and all data that is stored within District resources. There should be no expectation of privacy and designated district personnel have the right to inspect these files as they see fit regarding potential violations of the user agreement.

Microsoft OneDrive for Business:

Babylon Common School District utilizes Microsoft OneDrive for Business to allow students to sync their school documents (local storage) with a cloud storage (storage that can be accessed from any computer, tablet, or smartphone with an Internet connection). This will give students 24/7 access to their instructional materials.

When a student syncs their files (by logging into the school network, through a device or other school computer device) the district reserves the right, to monitor documents, files, etc. that are synced to the local storage network and at no point should students have an expectation of privacy.

Any incidents that arise, that are out of the scope of the district’s capacity to control and monitor, they will work with local, state or federal authorities to resolve the issue.

Microsoft OneDrive for Business provides one terabyte of storage space with each user account.

Electronic Mail:

Each student is provided an email address associated with the school districts Office 365 account. Secure passwords are initially set by the IT Department and can be modified once the student enters 7^th grade.  No other e-mail account (Gmail, Hotmail, Yahoo, etc.) should be accessed utilizing the device provided to the student by the Babylon School District or within the school building.

Students should:

• Always use appropriate language in communications.
• Not transmit language, materials that are profane, obscene, abusive or offensive to others.
• Not transmit mass e-mails, chain letters or spam.
• Maintain high integrity regarding email content.
• Not access another student’s email account. This may result in disciplinary action.

Microsoft Teams:

Students can collaborate with teachers and classmates, through Microsoft Teams. These features are to be used for appropriate school coursework and not personal interactions.

Students should:

• Always use appropriate language in communications.
• Not utilize these features for inappropriate actions, or use language that is profane, obscene, abusive or offensive to others.
• Maintain high integrity regarding utilizing these communication tools.
• Understand that these communications are logged within the Office 365 environment and cannot be deleted by students.

*Do not store confidential material in the OneDrive for Business or use electronic communication tools to send this information*

Software on Devices

Devices issued to students will come with pre-installed software licensed to Babylon School District and Apps from the Microsoft Store that must remain on the Device at all times. Any removal of this software will result in the suspension of privileges to utilize the device.

Devices Pre-Installed Software:

• Windows 11 Operating System
• Microsoft Office 365 including Word, Publisher, PowerPoint, Excel, Access, Outlook, OneNote, OneDrive for Business
• Microsoft Anti-virus
• Web Filter & Monitor

From time to time the school may add software applications for use within a particular course. The licenses for this software may require that the software be deleted from the device at the completion of the course.

Students who have software that could aid or enhance their academic progress or enrich the learning environment that has been legally obtained, may submit a support ticket to the technology department for installation. The technology department reserves the right to say no, if they feel the software is a threat to the device or the district network. Any unauthorized installation of software on the device by the student may result in removal of the privilege to utilize the Device.

Virus Protection:

Devices issued to students have anti-virus protection software installed. This software will scan the hard drive for known viruses at boot up. The virus software will be upgraded remotely when the district technology department feels it is necessary. In rare circumstances, it may mean student’s access to device within school for a given timeframe will be limited or not available. The school’s storage server and mail server are also equipped with built-in anti-virus software.

Web Filter & Monitor:

All devices are filtered whether the students are in school or at home, for specific categories of web content that is inappropriate in an educational setting. All devices are also monitored for inappropriate content and/or students at risk.

Inspections:

Student issued devices are the exclusive property of the Babylon School District as such; they can and will be inspected at random intervals throughout the school year for compliance with all of the policies and procedures outlined within this document and the districts computer network acceptable use policies. Students found out of compliance will be subject to removal of device use privilege.

Acceptable Use Policies

General Guidelines:

• Students will have access to all available forms of electronic media and communication, which is in support of education and research and in support of the educational goals and objectives of the Babylon School District.
• Students are responsible for their ethical and educational use of the technology resources provided to them by the Babylon School District.
• Access to the Babylon School District technology resources is a privilege and not a right. Each student will be required to follow the Computer Network and Internet Acceptable Use Policy.
• Transmission of any material that is in violation of any federal or state law is prohibited. This includes but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, cyber-bullying and computer viruses.
• Any attempt to alter data, the configuration of the Tablet, or the files of another user, without the consent of that individual, school administrator or the technology department, will be considered an act of vandalism and subject to disciplinary action.
• Engaging in sexual harassment or using objectionable language in public or private messages, e.g., racist, terrorist, abusive, sexually explicit, threatening, stalking, demeaning or slanderous language will be subjective to disciplinary action.

Privacy & Safety:

• Do not open, edit, or delete files that do not belong to you.
• Do not reveal your full name, phone number, home address, social security number, credit card numbers, and passwords to anyone while utilizing a device supplied by Babylon School District.
• Do not go into chat room or send chain letters that are not for academic purposes.
• If you inadvertently access a website that contains obscene, pornographic, or otherwise offensive material, notify the technology department immediately so that such sites can be blocked from further access and that you are not held accountable for browsing to sites you are not permitted to utilize. This is not a request, this is a responsibility and by not doing so, you may lose the privilege of the device.
• If you notice any suspicious file, folder, websites, accounts, activity; please contact the technology department as soon as possible.

Legal Propriety:

All students must comply with all trademark and copyright laws and all license agreements, whether it is student owned or school owned, in regard to use of their device. Ignorance of the law is not immunity, and you will be held accountable for your actions.

• Use or possession of hacking software, file sharing software or websites utilized for these purposes is strictly prohibited and violators will be subject to disciplinary actions. Violations of applicable state or federal law, including the New York State Penal Code, Computer Crimes, may result in criminal prosecution or disciplinary action by the district.

Consequences:

The student in whose name a system account and/or computer hardware is issued will always be held responsible for its appropriate use. Non-compliance with the policies of the Babylon School District Device Procedures and Computer Network and Internet Acceptable Use Agreement may result in disciplinary action or through legal institutions.

Electronic mail (e-mail), messenger, files stored on the device, school network or synced cloud storage as well as usage of computers on the school network and the device, whether it is in school or at home, may NOT be considered confidential. The district may monitor at any time by designated district staff or “journaling” to ensure the appropriate use of this as an educational tool. The district cooperates fully with local, state or federal officials in any investigation concerning or relating to violations of computer crime laws. Contents of these materials are governed by the New York Freedom of Information Law; authorities will be given access to their content.

Protecting & Storing Your Device

Device Identification:

Devices will be labeled in the manner specified by the school. Device can be identified in the following ways:

• Record of serial number, Babylon School District ID tag, BOCES ID tag, device name and location software.

Storing Your Device:

When students are not using device, they must be placed in in a safe and secure location throughout the day, and nothing must be placed on top of the device or stored in your vehicle due to heat and cold.

Devices should never be left on floors or hallways when not in use.

Devices Left in Unsupervised Areas:

Please do not leave devices in open areas that are insecure or unsupervised. For example, if you stay after school for activities, place your device in your locked locker. If the device is stolen, the student will be responsible for filing a police report. Without a police report, the student will be responsible for total cost of replacing the device.

Repairing & Replacing Your Device

The Babylon School District recognizes that with the implementation of the device initiative there is a need by the district to protect the investment.

Device Manufacturer Warranty:

This coverage is purchased by the Babylon School District as part of the purchase price of the device. The manufacturer warrants the device from defects in materials and workmanship. This limited warranty covers normal use, mechanical breakdown or faulty construction and will provide replacement parts necessary to repair the device, but it must be sent back to the manufacturer; which will result in the student not having access to a device during this time. This warranty does not warrant against damage caused by misuse, abuse, accidents, or computer viruses.

Please Note: Lost or damaged pens, mouse, power supplies, bags, cases or other accessories provided to you are NOT covered under the insurance program and must be paid for by the student/parent/guardian prior to or at the time or returning your device.

Intentional Damage:

Warranty protection DOES NOT cover intentional damage to the device. Students are responsible for full payment of intentional damages to device, not to exceed the cost of the device. The district reserves the right to remove privileges to a new device once the payment has been made for intentional damage, as devices are a privilege not a right.

Student Carelessness:

Device damage that occurs as the result of student carelessness will be charges the current cost of replacement. The list of replacement fees can be found on the Babylon website. Examples of student carelessness include: Styluses (pens) that are noticeably damaged, latches that hold the lid closed being pulled out of the device case, screens that are cracked or broken due to shutting the lid with objects still on the keyboard and the continual loss of keys from the keyboard, damage resulting from leaving the device unattended in school or at home.

Device Technical Support

The technology department will coordinate repair work for devices. Students should understand that repairs could take a few minutes to several days.

Services include the following:

• Hardware maintenance and repairs
• Password identification
• User account support
• Operating system and software configuration report
• Re-imaging hard drives
• Updates and software installations
• Coordination of warranty repairs

Please Note: The agreement form is now collected digitally through the eSchool Parent Portal. 

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1:1 Initiative – Student Device Procedures

Iniciativa 1:1 - Procedimientos de dispositivos para estudiantes